Posts tagged #Delivery to Bologna

What does your existing last minute shipper really cost you?

We talk to a lot of people through out the cycle of book fairs. It’s good fun for us because we get to know a little more about you and to see if we can help make getting to a show easier for them.

Lots of people tell us that they use x, y or z company and have done for a long time. It makes sense; you know what your chosen supplier will and won’t do.  They probably email or fax you a form, fill it out read the small print and make a note in your dairy that the collection is something like a week if not more before the show opens.

The pricing is keen when you work like this and if what you need to send is sitting in a warehouse ready to call off it’s perfect but what happens when you’re not just selling from you back catalogue?

Depending on the amount of internal resources that you have available for concept work, making dummies and spreads you might find that to hit your shippers deadline means asking people to work late or engaging someone from your list of trusted freelance designers. We spoke to a few people about the costs involved for doing this and were surprised at the range of costs that are incurred. It might just be the people that we know but the range of fees was varied from £750 to £2000.

When your internal deadlines are dictated by when you r shipper and the amount of people you have available to do the work it might still make sense to spend even the lower end of the price range because your delivery costs are relatively small. It might even be ok from a budget point of view because who looks at these two areas on the same line? Not you, not your accounts department or even your FD?

We could not find anyone who was able to speak to us about other costs that might be related to working to a forward shipping date but we do wonder how much time and money is lost post show from leave and sickness just to recover from meeting deadlines.

With 3 weeks to go before the doors open at Bologna it might just make sense to have a conversation with us at book fair vans.

As ever we are happy to be proved wrong, sometimes it the only way to learn!

Daniel is our head of last minute, exhibitions since the early 80’s veteran, trained counsellor and Swiss army knife carrier. Loves driving through France because people avoid the motorways, hates paying to cross boarders just because they have a tunnel dug through a mountain. Contact him at


Too soon to talk about the last minute?

We often wonder when is the best time to talk to people about how we ship those last minute important items that people need for shows like Frankfurt and Bologna.  Who wants to talk about the next show when you’ve just finished one and are still catching up back at the office with your work load? Who wants to talk when you deadline is looming?

It’s difficult to gauge with some many people having a different approach to what they need and how they work.

We really enjoy helping people at the last minute. Our clients either plan to work in this way and they need us to take a high volume to their stand or they need some help with a few boxes of material that just can be ready until after their normal “last minute delivery” has left.

Whether you a planner for the last minute or someone who just happens to get caught by an unexpected surprise shift in planning we’d love to help.

Tell us when it’s best to talk to you and that’s what we will do.

Daniel is our head of last minute, exhibitions since the early 80’s veteran, trained counsellor and Swiss army knife carrier. Loves driving through France because people avoid the motorways, hates paying to cross boarders just because they have a tunnel dug through a mountain…..


The last Minute World and Exhibiting at Book Fairs, a clash of Cultures?

It seems to us at the BFV that the world moves at such a pace today that everything is happening at the last minute.

We all work within that culture, deadlines are shorter, decision processes are squeezed and as for budgets, well let’s just say they are under more scrutiny that ever.

How does that world compare with the process of exhibiting at a book fair?

Show organisers don’t waste time contacting you after their last event to book you for the next one; discussions over what to show in terms of new product and how to get it ready run on in a seamless process from fair to fair. As for booking your meetings with the right people when do you start, when can you think about stopping?

Then there’s the hotels, flights, stand layouts, graphics, and dinners out with clients, your team, the boss, your contractor and anyone else you’ve forgotten. So many of these tasks need a form, email or phone call and everyone needs it sooner than seems possible otherwise you might miss then or find the price has changed.

At book fair vans we suspect that after moving house or office taking your team to an exhibition hall ranks up there for stress and anxiety. When it comes to getting your last minutes books dummies, presenter, catalogues or graphics to the stand we believe that you deserve to stay in control of your time.  Many firms offer low cost delivery to a hall but what’s the real cost of that in terms of time and what else could you get done and shipped?

We don’t ask people to be ready days or weeks in advance and we don’t need a form from you. If it helps our collections are happening on Friday 19th March, we arrive in Bologna on Monday 22nd during the morning and deliver to your stand.

If it makes sense to you tweet with us, leave a comment or email and tell us how you think we can help, we'll be delighted to hear from you.